Charitable Giving Plan

The Greater Lehigh Valley Auto Dealers Association (GLVADA) is the trade association representing 52 franchised new auto dealerships covering 85 franchises in the Greater Lehigh Valley area.

In addition to promoting their members and assisting these businesses being as successful as possible, GLVADA strives to support its community, local businesses, and the families who work for them. In association with the Pennsylvania Automotive Association Foundation, the GLVADA Fund is administered by the Hershey Trust.

Each year the Pennsylvania Automotive Association Foundation with representative from GLVADA establishes spending policies to be used by the Association in donating to charities in that given year. These dollars, in addition to a percentage of revenues gained at its annual Auto Show, make up the pool of funds available for the GLVADA Board of Directors to give to charities in its community.

Based on the recommendation of its Donations Committee, the GLVADA Board of Directors has established the focus of giving to be on children and children oriented activities. The priority for this giving is local agencies, whose services support those individuals living and working in our community.

Timeline

Each spring, the GLVADA Donations Committee meets to assess the total resources it has to spend in the upcoming fiscal year, and establishes priorities for that year. They approve all criteria and literature to be distributed throughout the community calling attention to the availability of funds through the GLVADA Fund.

In July, the Board of Directors establishes its annual operating budget, including the total dollars available for donations through the sources identified above. Non-profit agencies and the community at large shall be informed of the availability of funds through public announcements, and made aware of the process to be followed to apply for the designated GLVADA Funds.

All applications must be received by August 6 of each year for review by the Organization’s Executive Director. This individual shall review all applications and identify the 15 to 20 most appropriate applications based on the criteria. Summations of these applications will be presented to the Donations Committee in early September for formal awarding of gifts in the GLVADA fiscal calendar.

Giving Guidelines

The Greater Lehigh Valley Auto Dealers Association is most likely to support programs and services of organizations that have been approved by the IRS as a 501(c)(3) charity and that fall into the following general areas:

  • Children and Youth
  • Auto Industry-specific Education and Training

 GLVADA generally does not fund:

  • Requests from organizations without a 501(c)(3) tax-exempt status
  • Individuals
  • Religious, sectarian, labor or fraternal organizations
  • Political candidates or lobbying organizations
  • Endowments, foundations or memorials
  • Travel by groups or individuals
  • Anti-business groups
  • Organizations that discriminate on the basis of race, color, religion, gender/sex, national origin, ancestry, age, marital or veteran status, medical condition, disability, sexual orientation, citizenship, or any other status protected by law
  • Requests for capital campaigns or facility maintenance

Application Process

Nonprofit organizations interested in requesting financial or product donations should submit requests to:

Tom Kwiatek
Executive Director
Greater Lehigh Valley Auto Dealers Association
1275 Glenlivet Drive, Suite 100
Allentown, PA 18106-3107
(610) 758-9691
tkwiatek@ptd.net

Please include the following information:

  1. Organizational contact information including: name, address, telephone number and Web site
  2. Contact information for the organizational representative including name, title, address and telephone number (if different) and e-mail
  3. Brief background information on the organization including history, mission, activities, and programs
  4. Copy of the IRS exemption letter verifying 501(c)(3) tax-exempt status
  5. Board list with professional affiliations of directors/trustees
  6. Purpose and objectives of the program
  7. Needs being addressed
  8. Plan of action and timeframe
  9. Total funding required and projected sources
  10. The amount requested
  11. How the project’s success will be determined/measured and how results will be communicated
  12. Specific ways the Greater Lehigh Valley Auto Dealers Association will be recognized
  13. Listing any vehicles owned by the organization and any and all relationships it has to car dealers, manufacturers, or other transportation resources

The proposing agency must be involved in providing services to children and should include a track record of such services in their application. If awarded, the successful applicant must submit a report detailing how funds were used, the impact they had on the agency’s service community, and how these programs or funds affected new donors, new clients, and other organizations. The successful applicant must also agree to appear at a future GLVADA Board or General Membership meeting to report on the successful grant and how it impacted program and recipients.

2013 Timeline

June                                      

  • GLVADA Charitable Contributions Committee and Board Approve Plan
  • Press release to media, prior beneficiaries, Association of Fundraising Professionals (AFP), Eastern Pennsylvania Chapter, calling for funding requests

August

  •  Aug. 6th - Deadline for funding requests for the 2013 – 14 fiscal year(July 1 to June 30)

September

  • Charitable Contributions Committee meets recommends charities and funding amounts for year
  • GLVADA Board meets to review committee recommendations and approves awards
  • Awardees and applicants notified by September 17

PLEASE NOTE: The association reserves the right to make changes to this plan and the policies contained within it at any time.

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